How Much Does OdoHub Cost?
€40 per user per month, plus a setup fee that ranges from €300 to €5,000+ depending on your situation.
That's probably more expensive than you expected. It's also probably less than you're currently spending on mileage admin - you just don't see that cost on an invoice. If you want, we'll walk through your actual mileage process and sanity-check the numbers together.
€40 per traveling staff member / month
That's it. No tiers, no complexity.
Setup Fees
Not every implementation is the same. We charge accordingly. Most teams land in the €300–€1,500 range. We'll tell you what the cost is before you commit.
€300
Quick Start
Small teams (10-20 traveling staff members) starting fresh in January.
- Tenant setup + branding
- Admin training (1hr)
- Standard CSV export
- Cancel any quarter with 30 days notice
€950 - €1,500
Mid-Year Migration
Most common
Moving from spreadsheets mid-year with existing data.
- Everything in Quick Start
- YTD mileage import
- Custom payroll export
- Project code mapping
€2,500 - €5,000+
Enterprise
50+ traveling staff members needing system integrations.
- Everything in Mid-Year
- API integrations (Deltek, etc)
- SSO configuration
- Priority support
You don't need to pick one of these - we'll recommend the right setup after a quick call.
Want to know what it would cost for your team?
Cost estimator
Quick ballpark for subscription and setup. We confirm the exact setup fee before you commit.
Minimum is 10 traveling staff members (€400/month).
Changing this updates the estimate immediately.
Estimated setup fee: €950–€1,500
Based on: Mid-year migration
Setup is a one-off fee. We confirm the exact amount before onboarding.
Subscription + setup: €12,950–€13,500
Monthly: €1,000
Quarterly (paid in advance): €3,000
Annual: €12,000
If unchecked, billing is quarterly in advance.
Based on €40 per traveling staff member per month. VAT excluded.
Is €40/traveling staff member Too Expensive?
vs Consumer Apps (MileIQ, TripLog): Yes, we're more expensive
Those apps track kilometres. That's all. They don't calculate Irish Revenue bands, split costs across projects, or export to your payroll system. If GPS logging is all you need, use one of those.
vs Generic Expense Apps (Expensify, Zoho): Also more expensive
These handle mileage as one line item. They don't understand that the first 1,500km pays differently from the next 3,500km. Your Finance team still calculates bands manually.
vs Enterprise Fleet (Motus, Cardata): Much cheaper
Those run €50-100/traveling staff member with €10,000+ implementation. Great for 500-person fleets with company cars. Massive overkill for a 40-person consultancy.
vs What You're Paying Now: Probably cheaper
Your Finance team spends 8-12 hours/month on mileage. At €50-60/hour fully loaded, that's €400-720/month. Add errors, overpayments, and audit risk.
For 25 traveling staff members, the hidden cost of spreadsheets runs €800-1,100/month. OdoHub costs €1,000/month. It's not cheap - but it's cheaper than what you're doing now.
Who Is OdoHub NOT For?
We'd rather be upfront so you can decide if we're the right fit.
Frequently Asked Questions
What counts as a "traveling staff member"?
Anyone who travels for work and logs trips - i.e. anyone who submits mileage claims. Finance, approvers, admins, and even your accountant get completely free access.
What if traveling staff member count changes?
Committed seats model. Add traveling staff members pro-rata mid-quarter. Reductions take effect at next renewal.
Can we try before we buy?
We have a 90-day money-back guarantee on subscription fees. No questions asked.
Do you integrate with payroll?
CSV export configured for your system - Sage, Thesaurus, CollSoft, BrightPay, Xero, or custom.
Is there a long-term contract?
No. Cancel any quarter with 30 days' notice. Setup fees non-refundable.
Will you raise prices?
We may adjust prices annually. 90 days' notice, capped at 10%/year for existing customers.
What about GDPR?
Hosted in the EU. We don't sell data. DPA provided during onboarding.
Charity/non-profit discount?
15% off for registered charities. Mention it when you book a demo.
The Bottom Line
€40 per traveling staff member per month, plus €300-€5,000+ setup. For a 25-person team: €1,000/month.
The question isn't "How much does it cost?" It's: "What's it costing you to not have this sorted properly?"
If mileage is a headache - if Finance dreads month-end, if you're not confident your bands are right - OdoHub will pay for itself. If it's already under control, save your money.